Privacy Policy

Privacy

Purpose:

The purpose of this policy is to guide the treatment of personal information collected by Mennonite World Conference.

Scope:

This policy applies to all personal information collected and/or held by MWC.

Policy:

Mennonite World Conference (“MWC”) is committed to the privacy of its friends, supporters and members and to the collection, use, disclosure and storage of personal information provided to it by them established on ten foundational principles (a list of the ten principles is attached as an Appendix to this Policy document) and includes the following:

We collect information that we deem to be necessary to fulfill our mandate to link Anabaptist-related churches in a worldwide community of faith for fellowship, worship, service and witness.

We identify why we need the information and do so in clear language. In some cases, the purpose is set out on the applicable form or is explained to the person providing information verbally by an employee, volunteer or agent. Individuals who are not sure of the reasons can always contact us for further information.

We obtain individuals’ permission or consent before collecting, using or disclosing personal information.

Permission may be implied - for example, by virtue of an individual completing a form. Permission may be given verbally, in writing or electronically and can be provided through an authorized representative. Permission can be withdrawn or changed at any time, using any of these channels.

We may also share information with third parties where required, for example, to facilitate the administration of an MWC Assembly. In such circumstances, we will require such third parties to maintain confidentiality in respect of the information and to not use it except for the purpose for which it was originally collected.

We only keep individuals’ information as long as required for the purpose it was collected or to meet legal requirements.

We protect individuals’ information through the establishment of confidentiality and security procedures appropriate to the sensitivity of the information collected.

We will not engage in the selling of any donor or other mailing lists.

Access to Personal Information:

Any individual has a right to access his or her personal information held by us and upon request we will advise of the existence, use and disclosure of personal information. If an individual considers the personal information held by us to be inaccurate and incomplete, he or she has the right to ask us to change it.

Privacy Officer:

If an individual has any concerns about our use, storage or disclosure of personal information or wishes to have access to it or request changes to be made to it, he or she may direct inquiries to our Privacy Officer at:

Len Rempel, Privacy Officer

Mennonite World Conference

50 Kent Ave, Suite 206

Kitchener ON N2G 3R1

Canada

Phone: 519-571-0060

Fax: 226-647-4224

Email: privacy@mwc-cmm.org